For the purposes of the Data Protection Act 1998 we confirm that the proprietor and operator of the website at www.ribapix.com (the 'Website') is The Royal Institute of British Architects, 66 Portland Place, London, W1B 1AD, United Kingdom ('we', 'us', 'our' or 'RIBA'). The RIBA can be contacted via the contact section on the Website.
Processing of Personal Data
Personal data about you will be collected when you contact the RIBA via the Website or otherwise. When posting queries or requesting information, you will be required to give us certain types of personal information which may include name, address, telephone number, email address and contact preferences.
We collect your personal data for the purpose of answering your questions and processing your requests for information and putting you in touch with architects. We will not collect additional information about you from other sources, such as public records or bodies, or private organisations.
Specifically, we may use your personal data to communicate with you, provide information to you and provide contact details of Third Party Providers to you pursuant to your requests. Contact with Third Party Providers will be at your discretion. The RIBA may also use your telephone number to follow up your information requests by telephone. You hereby consent to this use of your personal data.
We may also use your personal data to better understand who uses our Website and the pages they access so as to be able to improve the Website. From time to time, we may also use your personal data to contact you for market research or survey purposes, but we will always give you the opportunity to opt-out of such market research and surveys. We will otherwise ensure that your personal data will not be disclosed to other organisations and authorities unless required by law.
You agree to the use of your personal data or other personal data you have provided to us for the above purposes. If we wish to use your personal data or other personal data you have provided to us for new or different purposes, other than for which it was originally supplied, we will request your written permission first. We take seriously the trust you place in us.
You agree that if the management of the Website or the RIBA transfers to a third party we may also transfer your personal data or other personal data you have provided to us and any other information about you to such third party, provided such third party agrees to observe this policy.
Security of Personal Data
Transmission of data and information via the Website or by email is not a secure or encrypted transmission method for sending your personal data, unless otherwise indicated on the Website or otherwise arranged between us. Accordingly, your attention is drawn to the fact that any information and personal data carried over the Internet is not secure. Information and personal data may be intercepted, lost, redirected, corrupted, changed and accessed by other people. We set security standards to prevent any unauthorised access to your personal data once we have received it and wherever possible we will use adequate software and working procedures to ensure the security of your personal data. To prevent unauthorised access, maintain accuracy, and ensure proper use of personal data, we have employed physical, electronic, and managerial processes to safeguard and secure the information we collect online.
Third Party Websites
Parts of our Website contain links to third party websites not owned by the RIBA ('Third Party Websites') for your convenience and information. If you use these links, you will leave the Website. When you access a Third Party Website, please understand that we do not control the content of that Third Party Website and are not responsible for the privacy practices of that Third Party Website.
Automatic Collection of Data
All networks connected to the Internet communicate in 'IP' (Internet Protocol), which is a technical standard that allows data to be transmitted between two devices. 'TCP/IP' (Transmission Control Protocol/Internet Protocol) is responsible for making sure messages get from one host to another and that the messages are understood. An IP address is a string of code which identifies your personal computer and tells the Internet that you are connected. The Website does not automatically store or capture personal data except for logging your IP address. This information is not retained after you have logged off. We do not link information automatically logged in this way by any means with personal data about specific individuals.
Subject Access Rights
Under the Data Protection Act 1998, we have to provide you, as a 'data subject' with a readable copy of all personal data which we may hold about you, within 40 days of receiving your written request for us to provide it. The Data Protection Act 1998 allows us to charge a fee of £10 for this. Evidence or proof of your identity (for example, a copy of your passport, driver's licence or current bills) will be required.
It is both in our interest and yours to store and process accurate personal data. If the data we hold about you is inaccurate in any way, where appropriate, you may have your personal data corrected by us on request by having it:
- amended, and/or
Please contact us to update any of your personal data or to request access to your personal data by addressing the 'Information Officer' at the following address or email address:
The Royal Institute of British Architects
66 Portland Place
W1B 1AD firstname.lastname@example.org
We reserve the right to refuse to provide you with a copy of your personal data based on the exemptions set out in the Data Protection Act 1998, but if we do refuse we will give full reasons for our refusal and allow you to challenge our decision.
When you email us please remember that the content of your email is not secure and could be intercepted. Accordingly, please keep the amount of confidential of personal information to a minimum and we will do likewise when we reply.